Office Assistant

SAGE is the world’s largest and oldest organization dedicated to improving the lives of lesbian, gay, bisexual, transgender, and queer or questioning (LGBTQ+) older people. Founded in 1978 and headquartered in New York City, SAGE is a national organization that offers supportive services and consumer resources to LGBTQ+ older adults and their caregivers, advocates for public policy changes that address the needs of LGBTQ+ older people, provide education and technical assistance for aging providers and LGBTQ+ organizations through its National Resource Center on LGBTQ+ Aging, and cultural competence training through SAGECare.

Specific Roles/Responsibilities Include:

  • Responsible for opening and closing SAGE Headquarters for up to three days/week
  • Process invoices, check requests, and reconcile credit card expenses
  • Procure goods and services for all NYC sites, including office furniture and supplies, business cards, and occasionally food services
  • Assist with onboarding and off-boarding employees, interns, temps, and consultants to ensure inventory and integrity of agency property and resources
  • Assist the Finance Department with contract compliance and application completion
  • Coordinate and execute seating plan and other logistics for in-person meetings including room setup
  • Oversee office and conference room online reservation system and arrange employee workstation allocation
  • Manage incoming and outgoing postal mail and parcels; sort and distribute
  • Oversee office supply and shipping accounts (Staples, FedEx, etc.)
  • Maintain office equipment and coordinate upkeep and repairs (copier, printer, postage machine, etc.)
  • Manage incoming voicemails and route them to the appropriate party
  • Maintain facility-related permits, licenses, and certificates
  • Assist with the management of onsite and offsite file storage and SAGE’s archive

Required Skills/Qualifications:

  • Ability to move 15 pounds
  • Strong written and verbal communication skills
  • Strong organizational skills with an ability to manage and prioritize multiple tasks
  • Demonstrates resourcefulness, critical thinking, and sound judgment
  • Ability to work independently, manage and prioritize multiple diverse projects simultaneously
  • High level of attention to accuracy, detail, organization, and follow-through
  • Excellent computer skills, including MS Office Suite (Excel, Word, Outlook, Teams) and ability to learn new systems that may be appropriate to this position
  • Hold a NY Notary Public certification or acquire it within three months of hire
  • Hands-on experience with office equipment (e.g., copier, printer, etc.)

Reports to: Director of Facilities and Office Services
Status: Full-time, Non- Exempt
Location: SAGE National Headquarters in Midtown Manhattan
Schedule: 35 hours/week, Monday-Friday, 9 am-5 pm; 3 days onsite, which may vary in accordance with business necessity
Salary range: $39,528-$49,410

How to Apply:  Please click here to begin the application process. Contact careers@sageusa.org if you have any questions.

Equal Employment Opportunity
SAGE is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, ethnicity, creed, color, religion, sex or gender, sexual orientation, gender identity, gender expression, alienage or national origin, ancestry, age, citizenship status, marital or family status, family medical history or genetic information, veteran status, HIV serostatus, military or military discharge status, height, weight, disability or handicap, domestic violence victim status, employment status, socioeconomic status, criminal history or arrest record, sexual or other reproductive health decisions, natural hair or hairstyle, or any other status or characteristic protected by applicable federal, state, or local laws. SAGE is dedicated to this policy, with respect to all matters concerning employment.