The Chief Financial Officer and Chief Operating Officer (CFO/COO) supports the Chief Executive Officer (CEO) in all matters as needed and is responsible for the operational and financial oversight of SAGE. The CFO/COO ensures that SAGE possesses a first-rate organizational infrastructure with direction from the Chief Strategy and Impact Officer (CSIO) to enable the organization to fulfill the needs of its expanding programs and goals in accordance with SAGE’s Mission and Strategic Plan.
The CFO/COO works closely with the CEO, the CSIO, other Executive Team members, Board of Directors, and other important stakeholders to enable SAGE to fulfill its mission. The CFO/COO oversees all operational aspects of the organization and related budgets, to maximize leverage of SAGE’s resources. The CFO/COO is responsible (in consultation with the CEO, Treasurer, Finance Committee and Audit Committee of the Board of Directors) for overseeing all financial and fiduciary obligations of the organization. In addition, the CFO/COO partners with the CEO by identifying, recommending and pursuing strategic financial and operational opportunities that keep the organization healthy. The CFO/COO leads a team that provides operational support across the organization.
Essential Duties and Responsibilities
- Provide leadership in Organizational Development, to maximize the strength and efficiency of SAGE’s structures and processes
- Upgrade and institute business processes to meet current and near future business needs, and maximize SAGE’s impact with LGBT Older Adults.
- Partner with CEO and Board Finance Committee on strategic financial and operations issues, and provide recommendations based on sound analysis and projections
- Engage CEO and the Board Finance Committee to develop short- and long-term financial and operations plans; identify possible opportunities to strengthen the organization’s financial and operational health; and identify and solve for risks to financial and operational health
- Supervise the Finance Department in overseeing budgeting and the implementation of budgets
- Collaborate with Executive Team Members and director-level staff to develop and manage organizational, departmental and program budgets
- Supervise the Finance Department in managing cash flow and forecasting; ensuring availability of funds as needed; and overseeing financing strategies and activities as well as banking and vendor relationships
- Supervise the Finance Department to ensure Finance staff’s preparation of timely and accurate financial reporting materials for internal and external stakeholders; serve as SAGE’s spokesperson for fiscal matters; communicate the organization’s financial position effectively to non-fiscal persons; support and guide relevant SAGE staff in understanding and managing budgetary matters
- Supervise the Finance Department in the coordination of audits and proper filing of tax returns; and in ensuring adherence to government-related policies and procedures (e.g., allocation methodologies, vouchering)
- Keep current with Fiscal, Human Resources, and other organizational best practices; track and ensure compliance with appropriate guidelines set by “charity watchdog” groups and other best practices
- In addition to the Finance Department, supervise the Directors of IT, Operations, and Human Resources, providing support, oversight, and coordination as needed. Ensure that each area is operating in concert with the strategic and operational needs of the organization, at maximum thoroughness and efficiency. Serve in each above role in Director’s absence.
- Review and approve contracts with vendors, consultants, and other entities, confirming their relevance, compliance, and consistency
- Oversee legal activities (contracts, leases, other legal agreements), and business insurance procurement, monitoring and management
- Consult with legal counsel, as needed, on a variety of corporate matters (e.g. HR, trademark, corporate governance, real estate), either directly or by authorization to appropriate Director
Priorities for First Year
- Directly or by collaboration with peers or delegation to subordinate Directors, establish Standard Operating Procedures (SOP’s) for organizational operations, including and not limited to, matters of legal and regulatory compliance with all active and anticipated contracts, interdepartmental communications/collaborations, interactions between different layers of management and staff across different programs, operational procedures between and within Programs and internal support departments, in addition to internal/external communications procedures
- In collaboration with the Finance Department, establish and maintain systems to ensure the regular and timely delivery of quarterly financial reports, and any other pertinent data as required
- In collaboration with subordinate Directors, establish and maintain systems affecting organization’s health and progress to operate at peak strength and efficiency, including and not limited to the regularly-rescheduled issuing of data measuring, Key Performance Indicators (KPI’s)
- Provide Executive-Level guidance to the Directors of IT, Finance, Operations, and Human Resources, in the implementation of policies, procedures, structures and systems as necessary, to support and protect an expanding organization. Become proficient in the issues of legal and regulatory compliance, applicable to each area
Education and Certifications
Master’s Degree in Nonprofit Management, Organizational Development, Public Administration, Business Administration, Social Work Administration, Human Resources Management, Accounting/Finance/Education, or other pertinent related field.
Desired Knowledge, Skills, and Abilities
- Strong and expansive Executive background in management, particularly financial and operational management, with nonprofit organizations of similar type and size
- Demonstrated ability to build and maintain strong relationships between employees and other stakeholders at all levels, including the NYC Department for the Aging (DFTA) and other current and potential regulatory and funding sources
- Demonstrated ability to build and manage teams, with staff at multiple levels
- Experience with development of and consultation to the development of business plan for new programs or initiatives; or the reengineering of existing programs or initiatives
- Skilled and experienced practitioner of working with Boards and Board Committees
- Ability to comprehend contractual language, in the context of both the “big picture” and the minutia that may be entailed
- Demonstrated ability to build, lead, and grow supported housing programs of a similar type and size as SAGE’s Ingersoll/Crotona residences
- Understanding and capability of establishing Key Performance Indicators (KPI’s); the ability to collect, interpret, and present pertinent data; and the ability to use data to develop improvement strategies in areas of underperformance
- Demonstrated ability to engage with and inspire employees at all levels, maximizing their performance and zeal for SAGE’s Mission
- Knowledge and skills in addressing the needs of Older Adults, LGBT people, and/or Communities of Color
- Expertise in administration, organizational development, and proven success in managing program, fiscal, and employee matters, under public and private contracts and budgets.
- Ability to serve in the absence of the Director(s) of IT, Finance, Operations, and Human Resources, possessing sufficient knowledge, aptitude, and judgment to bring relevant matters to a responsible conclusion.
- Ability to collaborate across the full range of internal departments (Program, Finance, Human Resources, Development, etc.) as well as external stakeholders to ensure “same page” understanding of all statuses and initiatives.
- Excellent verbal and written communication and interpersonal skills, and ability to work effectively as part of an interdisciplinary treatment and strategic team
- Advanced skills in Office Suite, especially Outlook, Word, Excel, and PowerPoint. Experience with business analytics, business visualization tools, electronic archiving and documentation systems preferred.
This position is based in a professional office environment, using standard office equipment. Occasional travel to program sites may be necessary per business necessity.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. The employee is regularly required to talk or hear. The employee frequently is required to stand and walk, and to use hands and arms to reach or handle various items.
Position Type/Expected Hours of Work
Executive, exempt position. Days and hours of work are generally Monday through Friday, 9:30am to 5:30pm, with one hour of unpaid lunch/break time.
SAGE’s headquarters in Midtown Manhattan
Competitive salary. SAGE offers a competitive benefits package as well as an exciting and unique work environment.
How to Apply
Please email your cover letter and resume to firstname.lastname@example.org with “Chief Financial Officer / Chief Operating Officer” in the subject line. No phone calls.
Applications will be accepted until position is filled.